Privacy Policy
Widyatama International Conference (WICO) 2026 is committed to protecting the privacy and confidentiality of all participants, authors, reviewers, and visitors who interact with our conference systems and services.
1. Information We Collect
WICO 2026 may collect personal information including names, institutional affiliations, email addresses, contact details, submitted manuscripts, reviewer information, registration records, and payment confirmations. Information is collected only for legitimate conference administration, peer-review management, publication processing, and participant communication.
2. Purpose of Data Processing
Personal information is processed to manage paper submissions through EDAS, conduct peer review activities, communicate conference updates, verify registrations, issue certificates, facilitate conference participation, and coordinate publication with Atlantis Press, part of Springer Nature.
3. Data Sharing and Disclosure
Relevant author and publication information may be shared with conference partners, editors, reviewers, publishers, and indexing services solely for academic publication and conference administration purposes. Personal information will not be sold or disclosed to unrelated third parties.
4. Data Security
Reasonable technical, administrative, and organizational safeguards are implemented to protect personal information from unauthorized access, alteration, disclosure, or destruction.
5. Data Retention
Personal data may be retained as necessary to fulfill conference operations, publication requirements, academic reporting obligations, and legal record-keeping responsibilities associated with conference proceedings.
6. Participant Rights
Participants may request corrections to inaccurate personal information or inquire about the processing of their data by contacting the conference secretariat.
7. Publication and Presentation Policy
Only papers that successfully complete the peer-review process, satisfy registration requirements, and are presented during WICO 2026 will be eligible for inclusion in the official conference proceedings, subject to publisher policies and publication standards.
8. Contact Information
Email: [email protected]
Website: https://wico.widyatama.ac.id
Universitas Widyatama
Bandung, Indonesia
Refund Policy
Please review the following refund policy carefully before completing your registration. By registering for WICO 2026, participants agree to the terms and conditions outlined below.
1. Refund Requests
Refund requests must be submitted in writing to the conference secretariat. Requests received before the payment confirmation deadline may be considered on a case-by-case basis.
2. Administrative Deduction
Approved refunds may be subject to an administrative processing fee to cover banking, transaction, and conference management costs.
3. No Refund After Deadline
No refund will be granted after the official payment confirmation deadline of 31 October 2026.
4. No-Show Policy
Participants who fail to attend the conference or authors who do not present their accepted papers will not be eligible for any refund.
5. Paper Withdrawal
Authors who voluntarily withdraw their papers after acceptance and registration are not entitled to a refund unless otherwise approved by the organizing committee.
6. Force Majeure
In the event of circumstances beyond the control of the organizers, including natural disasters, public health emergencies, governmental restrictions, or other force majeure events, WICO 2026 reserves the right to modify the conference format, schedule, or delivery method. Registration fees will remain valid for participation in the revised conference format.
7. Transfer of Registration
Registration may be transferred to another participant from the same institution upon written request and approval by the organizing committee before the registration deadline.
Important Notice
The decisions of the WICO 2026 Organizing Committee regarding refund requests are final. Participants are encouraged to review all registration information carefully before completing payment.
Copyright & Publication Notice
WICO 2026 is committed to maintaining the highest standards of publication ethics, academic integrity, and scholarly quality. Authors are required to comply with the following publication and copyright policies.
1. Originality of Submission
Authors must ensure that submitted manuscripts represent original work and have not been previously published, accepted for publication, or simultaneously submitted to another conference, journal, or publication venue.
2. Plagiarism Screening
All submissions may undergo plagiarism and similarity screening. Papers that exceed acceptable similarity thresholds or violate publication ethics may be rejected without further review.
3. Peer Review Process
All papers submitted to WICO 2026 will undergo a rigorous peer-review process conducted by qualified reviewers and members of the Technical Program Committee (TPC) to evaluate originality, relevance, technical quality, and contribution to the field.
4. Presentation Requirement
Only accepted papers that are registered and presented during WICO 2026 will be considered eligible for inclusion in the official conference proceedings.
5. Copyright Agreement
Authors whose papers are accepted for publication may be required to complete copyright or publication license forms in accordance with the requirements of the designated publisher before publication processing can proceed.
6. Publication Decision
Final publication decisions remain subject to editorial evaluation, publication quality standards, compliance verification, and publisher approval.
7. Indexing Disclaimer
Inclusion in indexing databases such as Scopus, Google Scholar, Dimensions, Crossref, or other abstracting and indexing services is determined solely by the publisher and indexing providers. WICO 2026 and the organizing committee do not guarantee inclusion in any specific indexing database.
Official Proceedings Publisher
Accepted and presented papers will be considered for publication through Atlantis Press, part of Springer Nature, subject to peer review outcomes, editorial evaluation, and publisher policies.
Important Notice
Submission of a manuscript to WICO 2026 constitutes the author’s agreement to comply with all conference publication policies, ethical standards, copyright requirements, and publisher regulations.
Code of Conduct
WICO 2026 is committed to providing a professional, inclusive, respectful, and harassment-free environment for all participants, including authors, presenters, reviewers, keynote speakers, sponsors, volunteers, and organizing committee members.
1. Professional Conduct
All participants are expected to maintain the highest standards of academic integrity, professionalism, and mutual respect throughout conference activities, both onsite and online.
2. Respect and Inclusion
WICO 2026 welcomes participants from diverse academic, cultural, and professional backgrounds. Respectful communication and constructive engagement are expected in all conference interactions.
3. Anti-Harassment Policy
Harassment, intimidation, discrimination, bullying, offensive language, or any form of inappropriate behavior will not be tolerated under any circumstances. This applies to conference sessions, networking events, social activities, digital platforms, and communication channels.
4. Academic Integrity
Participants must uphold ethical research and publication practices. Misconduct including plagiarism, falsification of data, duplicate submission, or misrepresentation of authorship may result in sanctions and removal from the conference program.
5. Responsible Participation
Participants should contribute to a positive learning and networking environment by respecting session schedules, moderators, speakers, and fellow attendees.
6. Compliance with Laws and Policies
All participants must comply with applicable laws, venue regulations, institutional policies, and conference guidelines while participating in WICO 2026.
7. Enforcement
The Organizing Committee reserves the right to take appropriate action, including warnings, removal from conference activities, revocation of registration, or exclusion from publication consideration, in response to violations of this Code of Conduct.
WICO 2026 is dedicated to fostering an environment that promotes collaboration, knowledge exchange, innovation, and professional growth for all participants.
By registering for or participating in WICO 2026, all participants acknowledge and agree to comply with this Code of Conduct and any related conference policies established by the Organizing Committee.
AI Usage Policy
WICO 2026 recognizes the growing role of Artificial Intelligence (AI) tools in academic research and scholarly communication. This policy establishes guidelines for the responsible and ethical use of AI technologies in the preparation and submission of conference papers.
1. Purpose
Authors may use AI-assisted technologies to improve the quality and efficiency of manuscript preparation. However, authors remain fully responsible for the accuracy, originality, integrity, and ethical compliance of all submitted work.
2. Permitted Use of AI Tools
The use of generative AI tools may be permitted for limited purposes, including:
- Language editing and grammar improvement
- Translation assistance
- Improving readability and writing clarity
- Code explanation and documentation assistance
- Literature organization and summarization
- Research brainstorming and idea generation
Using ChatGPT, Claude, Gemini, Copilot, Perplexity, or similar tools to improve language quality, clarify explanations, or assist in manuscript preparation is generally acceptable when appropriately reviewed by the authors.
3. Prohibited Use of AI Tools
AI technologies must not be used in ways that compromise research integrity or academic ethics.
- Fabricating or falsifying research data
- Generating fictional experimental results
- Creating fake citations or references
- Manipulating peer review processes
- Submitting AI-generated content without human verification
- Presenting AI-generated conclusions as verified scientific findings
4. Authorship and Accountability
Artificial Intelligence systems, including generative AI tools, cannot be listed as authors or co-authors of submitted papers. Authorship requires accountability, responsibility, and intellectual contribution, which can only be attributed to human researchers.
5. Disclosure of AI Assistance
Authors are encouraged to disclose significant use of AI tools when such tools substantially contribute to manuscript preparation.
“Portions of this manuscript were prepared with the assistance of generative AI tools for language editing and readability improvement. The authors reviewed, verified, and take full responsibility for all content presented in this work.”
6. Responsibility of Authors
Authors remain fully responsible for all statements, analyses, interpretations, references, figures, tables, and conclusions contained within their submissions, regardless of whether AI tools were used during manuscript preparation.
7. Publisher and Conference Compliance
Authors must comply with applicable publication ethics policies and any AI-related requirements established by WICO 2026, Atlantis Press, Springer Nature, and other relevant publishing partners at the time of publication.
Failure to comply with this AI Usage Policy may result in paper rejection, withdrawal from the review process, removal from publication consideration, or other actions deemed appropriate by the Organizing Committee.